APS Employment Data 30 June 2020

APS Employment Data 30 June 2020

This release of the Australian Public Service (APS) employment data presents a statistical outline of the APS workforce employed under the Public Service Act 1999. It provides key workforce metrics as at 30 June 2020 and trends from 2001. A full set of data tables are available in Appendix 1.

This data release is a companion to the Australian Public Service Commissioner’s annual State of the Service Report, which draws on a range of information sources, including the annual APS agency and employee surveys to provide a detailed picture of the state of the APS. The written analysis normally provided in the June data release will be available in the 2019-20 State of the Service Report.

This current APS employment data release covers 98 agencies. Any agencies without APS staff at 30 June 2020 are excluded from reporting.

The Australian Public Service Employment Database

Each year a ‘snapshot’ of data concerning all APS employees as at 30 June and 31 December is released by the Australian Public Service Commission. The data is provided by agencies and is drawn from the Australian Public Service Employment Database.

APS employment data includes:

  • Demographic variables including age, gender and work location
  • Classification level of APS employees, from trainee to Senior Executive Service.
  • Diversity data including voluntary items self-reported by APS staff such as disability status, Indigenous status, and cultural diversity
  • Staff movements including engagements, separations and transfers between agencies.

The reported size of the APS workforce is a headcount of all people employed at the time of the snapshot. This figure does not adjust for hours worked and it includes any employees who are on extended leave (for 3 months or more), including those on maternity leave and leave without pay.

This figure is different to Average Staffing Level (ASL) data provided in the Federal Budget papers. The ASL counts staff for the time they work. For example, a full time employee is counted as one ASL, while a part time employee who works three full days per week contributes 0.6 of an ASL. The ASL averages staffing over an annual period. It is not a point in time calculation.

The Government places a cap on ASL. This is applied across the General Government Sector (which incorporates all of the APS and a range of other government agencies). ASL caps are published in the Federal Budget Papers each year.

Another measure of employee numbers used by both private and public sector organisations is Full Time Equivalent (FTE). This is a count of all hours worked at a point in time and then converted to the number of full time staff. For example, two staff each working 0.6 days per week would be counted as 1.2 FTE.

For further details on the APS employment database, including its scope, see the Australian Public Service Commission’s APSED page.

Interactive data—APSEDii

APSED data is also available via a series of interactive dashboards called the APSED interactive interface (APSEDii).

You can access current APS workforce data, including trend data. If you would like to access APS workforce data not covered by these data tables, please contact us at APSED [at] apsc.gov.au.

Feedback

The APSC is committed to providing readers with the information they require in the most useful format, and feedback is welcome. Please e-mail APSED [at] apsc.gov.au if you would like to provide any comments.

AttachmentSize
APS Employment Release - 30 June 2020 (PDF, 2.9MB)2.3 MB
APS Employment Release Tables - 30 June 2020 (Excel, 1.99MB)1.99 MB

Appendix 1

Appendix 1

Table index

The tables listed below represent the data available from the Australian Public Service Employment Database (APSED). Employment data concerning all current and former APS employees is stored in APSED, which is drawn from the human resources systems of all APS agencies.

  • Table 1: All employees: gender by employment category, 30 June 2001 to 30 June 2020
  • Table 2: All employees: agency by employment category, 30 June 2019 and 30 June 2020
  • Table 3: Ongoing employees: agency by hours and gender, 30 June 2020
  • Table 4: Non-ongoing employees: agency by hours and gender 30 June 2020
  • Table 5: All employees: agency by hours and gender, 30 June 2020
  • Table 6: Ongoing employees: agency by base classification, 30 June 2020
  • Table 7: Non-ongoing employees: agency by base classification, 30 June 2020
  • Table 8: All employees: agency by base classification, 30 June 2020
  • Table 9: All employees: agency by gender and classification level, 30 June 2020
  • Table 10: All employees: base classification by gender, 30 June 2001 to 30 June 2020
  • Table 11: All employees: paid classification by gender, 30 June 2011 to 30 June 2020
  • Table 12: All employees: state by year, 30 June 2003 to 30 June 2020
  • Table 13: All employees: agency by location, 30 June 2020
  • Table 14: All employees: location by base classification and employment category, 30 June 2020
  • Table 15: All employees: location by year, 30 June 2003 to 30 June 2020
  • Table 16: All employees: location (statistical area four) by year, 30 June 2003 to 30 June 2020
  • Table 17: All employees: location by base classification and gender, 30 June 2020
  • Table 18: All employees: hours by base classification and gender, 30 June 2020
  • Table 19: All employees, hours by base classification and employment category, 30 June 2020
  • Table 20: All employees: agency by base classification group, 30 June 2019 and 2020
  • Table 21: All employees: agency by median length of service (years) and base classification, 30 June 2020
  • Table 22: All employees: agency by age group, 30 June 2020
  • Table 23: All employees: age group by base classification and employment category, 30 June 2020
  • Table 24: Ongoing employees: age group by base classification and gender, 30 June 2020
  • Table 25: All employees: age group by gender, 30 June 2001 to 30 June 2020
  • Table 26: All employees: age group by base classification and gender, 30 June 2020
  • Table 27: All employees: highest educational qualification by base classification and gender, 30 June 2020
  • Table 28: All employees: Job family by gender, 30 June 2020
  • Table 29: All employees: job family by permanency status, 30 June 2020
  • Table 30: All employees: job family by location, 30 June 2020
  • Table 31: All employees: job family by classification level, 30 June 2020
  • Table 32: Agency type and size, headcount and agency count, 30 June 2020
  • Table 33: Agency metrics, 30 June 2020 and the 2019-20 financial year
  • Table 34: Agency metrics broken down by Category E agencies, 30 June 2020 and the 2019-20 financial year
  • Table 35: Ongoing employees: agency by paid classification, 30 June 2020
  • Table 36: Non-ongoing employees: agency by non-ongoing category and gender, 30 June 2020
  • Table 37: Non-ongoing employees: age group by base classification and gender, 30 June 2020
  • Table 38: Ongoing employees: length of service by gender, 30 June 2001 to 30 June 2020
  • Table 39: Ongoing employees: age group by gender, 30 June 2001 to 30 June 2020
  • Table 40: All employees: age group by employment category, 30 June 2001 to 30 June 2020
  • Table 41: Ongoing employees: agency retention, 30 June 2019 to 30 June 2020
  • Table 42: Ongoing employees: agency by temporary assignment classification, 30 June 2020
  • Table 43: All employees: agency by highest educational qualification, 30 June 2020
  • Table 44: Ongoing employees: agency by number of agencies worked in and base classification group, 30 June 2020
  • Table 45: Ongoing employees: base classification by paid classification and gender, 30 June 2020
  • Table 46: All employees: mean age (years) by location, base classification and gender, 30 June 2020
  • Table 47: All employees: median length of service (years) by location, base classification and gender, 30 June 2020
  • Table 48: Ongoing employees: agency by operative status (including maternity related leave) and gender, 30 June 2020
  • Table 49: Engagements of ongoing employees: age group by gender, 2000-01 to 2019-20
  • Table 50: Engagements of ongoing employees: classification by gender, 2000-01 to 2019-20
  • Table 51: Engagements of ongoing employees: agency by major classification group, 2018-19 and 2019-20
  • Table 52: Engagements of ongoing employees: age group by classification and gender, 2019-20
  • Table 53: Engagements of ongoing employees: prior service in APS by classification and gender, 2019-20
  • Table 54: Engagements of ongoing employees: highest educational qualification by classification and gender, 2019-20
  • Table 55: Engagements of ongoing employees: previous employment by classification and gender, 2019-20
  • Table 56: Engagements of ongoing employees: location by classification and gender, 2019-20
  • Table 57: Engagements of ongoing employees: mean age (years) by location, classification and gender, 2019-20
  • Table 58: Promotions of ongoing employees: classification promoted from and to by gender, 2019-20
  • Table 59: Promotions of ongoing employees: mean age (years) by location, classification and gender, 2019-20
  • Table 60: Promotions of ongoing employees: agency by classification, 2019-20
  • Table 61: Promotions of ongoing employees: within, from and to other agencies, 2019-20
  • Table 62: Transfers and temporary transfers of ongoing employees: from and to other agencies, 2019-20
  • Table 63: Movement of ongoing employees: location from and to by gender, 2019-20
  • Table 64: Separations of ongoing employees: type of separation by gender, 2000-01 to 2019-20
  • Table 65: Separations of ongoing employees: base classification by gender, 2000-01 to 2019-20
  • Table 66: Separations of ongoing employees: age group by gender, 2000-01 to 2019-20
  • Table 67: Separations of ongoing employees: resignations by age group and gender, 2000-01 to 2019-20
  • Table 68: Separations of ongoing employees: age retirements by age group and gender, 2000-01 to 2019-20
  • Table 69: Separations of ongoing employees: retrenchments by age group and gender, 2000-01 to 2019-20
  • Table 70: Separations of ongoing employees: separation type by base classification and gender, 2019-20
  • Table 71: Separations of ongoing employees: agency by type of separation, 2018-19 and 2019-20
  • Table 72: Separations of ongoing employees: agency by type of termination, 2019-20
  • Table 73: Separations of ongoing employees: agency by base classification, 2019-20
  • Table 74: Separations of ongoing employees: length of service by base classification and gender, 2019-20
  • Table 75: Separations of ongoing employees: length of service by type of separation and gender, 2019-20
  • Table 76: All employees: diversity group, 2001 to 2020
  • Table 77: All employees by country of birth, June 2020
  • Table 78: Ongoing employees: agency by diversity group, 30 June 2020
  • Table 79: Non-ongoing employees: agency by diversity group, 30 June 2020
  • Table 80: All employees: agency by diversity group, 30 June 2020
  • Table 81: All employees: base classification by diversity group and gender, 30 June 2020
  • Table 82: All employees: diversity group by highest educational qualification and gender, 30 June 2020
  • Table 83: Engagements of ongoing employees: classification by diversity group and gender, 2019-20
  • Table 84: Separations of ongoing employees: base classification by diversity group and gender, 2019-20
  • Table 85: Average age by year

Employee headcounts for agencies are listed under their portfolio department. All Departments, Statutory agencies and Executive agencies are included. Apart from Table 34, staff of the following indented entities are reported in the staff numbers of their related portfolios -

Attorney-General’s:

  • Australian Government Solicitor

Health:

  • Therapeutic Goods Administration
  • Office of the Gene Technology Regulator (OGTR) & National Industrial Chemicals Notification and
  • Assessment Scheme (NICNAS)

Industry:

  • Geoscience Australia
  • IP Australia
  • Questacon—National Science and Technology Centre

Treasury:

  • Australian Office of Financial Management
  • Commonwealth Grants Commission
  • Royal Australian Mint

Appendix 2

Appendix 2

Machinery of Government Changes

Table A1: Movements between APS agencies, 2019-20
Date Agency employees moved from Agency employees moved to Number of ongoing staff Number of non-ongoing staff
1/07/2019 Prime Minister and Cabinet National Indigenous Australians Agency

1048

56

1/07/2019 Social Services Home Affairs

92

.

1/07/2019 Education, Skills and Employment Home Affairs

17

.

8/07/2019 Prime Minister and Cabinet National Indigenous Australians Agency

2

.

25/07/2019 Education, Skills and Employment Employment, Skills, Small and Family Business

467

5

25/07/2019 Employment, Skills, Small and Family Business Attorney-General's

355

7

1/08/2019 Prime Minister and Cabinet National Indigenous Australians Agency

87

5

1/01/2020 Health Aged Care Quality and Safety Commission

63

4

23/01/2020 Environment and Energy Industry, Science, Energy and Resources

504

18

23/01/2020 Employment, Skills, Small and Family Business Prime Minister and Cabinet

3

.

23/01/2020 Employment, Skills, Small and Family Business Industry, Science, Energy and Resources

78

8

1/02/2020 Human Services Services Australia

27424

2779

1/02/2020 Communications and the Arts Infrastructure, Transport, Regional Development and Communications

543

25

1/02/2020 Employment, Skills, Small and Family Business Education, Skills and Employment

2151

39

1/02/2020 Agriculture Agriculture, Water and the Environment

4530

530

6/02/2020 Social Services Services Australia

204

2

6/02/2020 Services Australia Social Services

47

.

14/05/2020 Prime Minister and Cabinet National Drought and North Queensland Flood Response and Recovery Agency

24

12

Table A2: Machinery of Government engagements from Non-APS agencies, 2019-20
Date Agency Ongoing staff Non-ongoing staff
7/10/2019 National Disability Insurance Agency 1 .
11/05/2020 National Disability Insurance Agency 1 .
Table A3: Total Machinery of Government movements into and out of the APS, 2000-01 to 2019-20
Year Additions Reductions
Ongoing Non-ongoing Total Ongoing Non-ongoing Total
2000-01 . . . . . .
2001-02 . . . 1 . 1
2002-03 37 2 39 . . .
2003-04 231 . 231 1 . 1
2004-05 121 5 126 1361 101 1462
2005-06 5081 259 5340 . . .
2006-07 492 56 548 3 1 4
2007-08 151 399 550 . 2 2
2008-09 359 65 424 . 464 464
2009-10 21 . 21 . . .
2010-11 214 41 255 . . .
2011-12 212 32 244 4 . 4
2012-13 12 . 12 . . .
2013-14 222 2 224 2 . 2
2014-15 40 . 40 . . .
2015-16 727 50 777 299 87 386
2016-17 109 . 109 . . .
2017-18 53 . 53 . . .
2018-19 220 . 220 1809 24 1833
2019-20 . . . 1683 288 1971
Table A4: Changes to agency names and portfolios, 2019-20
Date Change Entity Name Portfolio Change Details
1/07/2019 Add National Faster Rail Agency Infrastructure, Transport, Cities and Regional Development Agency was established on the 1st July 2019
1/07/2019 Add National Indigenous Australians Agency Prime Minister and Cabinet Agency was established on the 1st July 2019
1/07/2019 Amend Australian Securities and Investments Commission Treasury Left coverage of the Public Service Act, 1999.
9/08/2019 Amend Infrastructure and Project Financing Agency Treasury Entity moved from Infrastructure, Transport, Cities and Regional Development to Treasury
2/09/2019 Amend Old Parliament House Prime Minister and Cabinet Entity moved from Communications and the Arts to Prime Minister and Cabinet
1/02/2020 Remove Department of Agriculture   The Department of Agriculture was abolished, and its functions transferred to the Department of Agriculture, Water and the Environment
1/02/2020 Amend Department of the Environment and Energy Agriculture, Water and the Environment The Department of the Environment and Energy was renamed the Department of Agriculture, Water and the Environment. Its energy functions transferred to the Department of Industry, Science, Energy and Resources
1/02/2020 Amend Australian Pesticides and Veterinary Medicines Authority Agriculture, Water and the Environment Entity moved from Agriculture to Agriculture, Water and the Environment
1/02/2020 Amend Murray-Darling Basin Authority Agriculture, Water and the Environment Entity moved from Agriculture to Agriculture, Water and the Environment
1/02/2020 Remove Department of Communications and the Arts   The Department of Communications and the Arts was abolished, and its functions transferred to the Department of Infrastructure, Transport, Regional Development and Communications
1/02/2020 Amend Department of Education Education, Skills and Employment The Department of Education was renamed the Department of Education, Skills and Employment
1/02/2020 Remove Department of Employment, Skills, Small and Family Business   The Department of Employment, Skills, Small and Family Business was abolished. Its small business function transferred to the Department of Industry, Science, Energy and Resources, and the remaining functions to the Department of Education, Skills and Employment
1/02/2020 Amend Australian Skills Quality Authority Education, Skills and Employment Entity moved from Employment, Skills, Small and Family Business to Education, Skills and Employment
1/02/2020 Amend Department of Industry, Innovation and Science Industry, Science, Energy and Resources The Department of Industry, Innovation and Science was renamed the Department of Industry, Science, Energy and Resources
1/02/2020 Amend Clean Energy Regulator Industry, Science, Energy and Resources Entity moved from Environment and Energy to Industry, Science, Energy and Resources
1/02/2020 Amend Climate Change Authority Industry, Science, Energy and Resources Entity moved from Environment and Energy to Industry, Science, Energy and Resources
1/02/2020 Amend Department of Infrastructure, Transport, Cities and Regional Development Infrastructure, Transport, Regional Development and Communications The Department of Infrastructure, Transport, Cities and Regional Development was renamed the Department of Infrastructure, Transport, Regional Development and Communications
1/02/2020 Amend Australian Communications and Media Authority Infrastructure, Transport, Regional Development and Communications Entity moved from Communications and the Arts to Infrastructure, Transport, Regional Development and Communications
1/02/2020 Amend Australian National Maritime Museum Infrastructure, Transport, Regional Development and Communications Entity moved from Communications and the Arts to Infrastructure, Transport, Regional Development and Communications
1/02/2020 Amend National Film and Sound Archive of Australia Infrastructure, Transport, Regional Development and Communications Entity moved from Communications and the Arts to Infrastructure, Transport, Regional Development and Communications
1/02/2020 Amend National Library of Australia Infrastructure, Transport, Regional Development and Communications Entity moved from Communications and the Arts to Infrastructure, Transport, Regional Development and Communications
1/02/2020 Amend National Museum of Australia Infrastructure, Transport, Regional Development and Communications Entity moved from Communications and the Arts to Infrastructure, Transport, Regional Development and Communications
1/02/2020 Amend National Portrait Gallery of Australia Infrastructure, Transport, Regional Development and Communications Entity moved from Communications and the Arts to Infrastructure, Transport, Regional Development and Communications
1/02/2020 Amend Screen Australia Infrastructure, Transport, Regional Development and Communications Entity moved from Communications and the Arts to Infrastructure, Transport, Regional Development and Communications
1/02/2020 Amend North Queensland Livestock Industry Recovery Agency Prime Minister and Cabinet The North Queensland Livestock Industry Recovery Agency was renamed the National Drought and North Queensland Flood Response and Recovery Agency
1/02/2020 Amend Services Australia Social Services The Department named Services Australia was abolished. A new non-corporate Commonwealth entity (listed entity) also named Services Australia was established in Social Services