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WR 2009/8: Executive Vehicle Scheme

The purpose of this advice is to inform Australian Public Service (APS) agencies of an update to the Executive Vehicle Scheme (EVS) Guidelines.

2. The EVS reflects the Commonwealth Government’s on‐going commitment to the Australian automotive industry. This has been facilitated through the requirement for agencies to obtain all of their agency’s motor vehicle requirements (agency vehicles) from LeasePlan Australia Ltd (LeasePlan).

3. The Guidelines have been amended to reflect the recent extension of the Fleet Management Agreement between the Commonwealth and LeasePlan to 31 January 2013. There are no other changes to the Guidelines. The updated Guidelines are at Attachment A.

4. These Guidelines apply to APS Agencies (including Agency Heads) as defined under the Public Service Act 1999.

Further information and advice

5. Should you require any further information or assistance on this matter, please contact your APSC Client Contact directly or email employmentadvice [at] apsc.gov.au.

Justine Jones
A/g Branch Manager
Public Sector Branch

Attachment A : Executive Vehicle Scheme (EVS) guidelines

November 2009


1. Agency Heads are responsible for the development and administration of policy on the use of private plated Commonwealth vehicles in their Agency, subject to the mandatory requirements outlined below.

2. Agency Heads determine the standard of vehicle and options accessible, its ‘cash in lieu’ value, any personal contribution and use of credit cards associated with the vehicle (consistent with the Financial Management and Accountability Act 1997).

3. As such, EVS participants should consult the guidelines of their individual agency for information on the administration of the EVS (including vehicle type and cost).

4. Agencies are required to obtain all of their Agency’s motor vehicle requirements (agency vehicles) from LeasePlan Australia Ltd (LeasePlan). Vehicles provided under these Guidelines are part of agency vehicle requirements.

Mandatory requirements to be incorporated into agency policies

5. EVS participants are required to select from passenger motor vehicles (including all wheel drive vehicles) from manufacturers registered under the Automotive Competitiveness and Investment Scheme (ACIS) as a Motor Vehicle Producer (currently, Ford, Holden and Toyota) or an Automotive Component Producer (currently Nissan) which must be either:

  1. made in Australia; or
  2. imported and have an engine capacity of 2000cc or less.

6. Sports cars (including sports coupes) are excluded from the EVS.

7. Four-wheel drives (4WDs) and passenger vans are excluded, with the following exceptions:

  1. a. 4WDs may only be approved by individual agencies where they are required for operational reasons; and
  2. b. passenger vans may only be approved by individual agencies where they are required for operational reasons or special circumstances.

These vehicles remain subject to the requirement that they be selected from a Motor Vehicle Producer or an Automotive Component Producer which is registered under the ACIS.

Last reviewed: 
29 March 2018